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101-1500 Notre Dame Ave.
Winnipeg, Manitoba R3E 0P9
Telephone: 204-772-0425
Toll Free: 1-800-315-3331
Fax: 204-775-6829
Email: info@mahcp.ca

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Duties of Officers

The following officers shall be elected by the Association and empowered to administer the affairs of the Association within the terms and conditions of the Constitution and By-Laws:

i)   PRESIDENT
ii)  VICE-PRESIDENT
iii) DIRECTORS (See Article 701)
and constitute the Executive Council.

The Secretary and Treasurer shall be elected from Members of the Executive Council by a majority vote by Members of the Executive Council.  The Secretary or Treasurer positions may be declared vacant by a vote of two-thirds (2/3) of the Executive Council.  A vacancy occurring in either of the offices shall be filled by and from the Executive Council.

The term of office for all elected officers shall be two (2) years, commencing at the close of the Annual General Meeting at which they are elected.

Election of members of the Executive Council shall be alternated in a manner that about half of the Executive Council shall be elected in any one year.

The President shall be elected in even years.  The Vice-President shall be elected in odd years.

If any elected officer, other than the President, fails to complete his term of office, the Executive Council is empowered to appoint a successor to complete the term, from among its number if possible, or from the general membership.  If the President fails to complete their term of office, Article #606 b) shall apply.

Any elected officer that is absent, without cause, from four (4) Executive Council meetings in the same term of office will have their position reviewed by the Executive Council.

The PRESIDENT shall:

a)  Call and preside at all General Meetings of the Association and all meetings of the Executive Council.  May call and attend meetings of staff representatives, unit meetings and special meetings as required.
b)  Serve as ex-officio member of all standing and ad-hoc committees.
c)  Remain informed as to the activities and affairs of the Association and report to the Executive Council and membership at General Meetings on those matters.
d)  Monitor the effectiveness of the Association in establishing and accomplishing its objectives.
e)  Serves as one of the three authorized signing officers for all cheques issues by the Association.
f)   Be a paid full time position.
g)  Perform such duties and functions as the Executive Council may determine from time to time.

The VICE-PRESIDENT shall:

a)  In the absence of the President, act in his capacity with all authority and responsibilities of that office.
b)  Succeed the President upon failure by the President to complete his term of office.
c)  Chair a Standing Constitution and By-Laws Committee.
d)  Be provided funds by the Association to reimburse salary for up to twenty-six (26) days per year.  This may be increased under extenuating circumstances on Executive Council approval.
e)  Serves as one of the three authorized signing officers for all cheques issued by the Association.
f)   Appoint and chair a standing Nominating Committee.
g)  Act as returning officer for all elections.
h)  Perform other duties and functions as the Executive Council may determine from time to time.

The SECRETARY shall:

a)  Be responsible for recording, producing and distributing minutes of all general, Executive and Staff Representative meetings.
b)  Chair a Standing Membership Committee.
c)  Oversee all membership records, printing and distribution of membership cards.
d)  Perform such other duties and functions as the Executive Council may determine from time to time.

The TREASURER shall:

a)  Serve as one of the three signing officers for all cheques issued by the Association.
b)  Ensure that proper financial controls and practices are followed in all business transactions of the Association.
c)  Ensure that accurate records of all financial transactions are kept.
d)  Submit a written financial statement at each Executive Council meeting.
e)  Obtain and attest to an audited financial statement for each completed fiscal year for presentation at the Annual General Meeting.
f)  Chair a standing Budget and Finance Committee.
g)  Perform such other duties and functions as the Executive Council may determine from time to time.

The DIRECTORS shall:

a)  Represent the interests of the Association in general and of the component group which elected them.
b)  Recommend and vote on matters of Association policy.
c)  Attend all meetings of the Executive Council and ensure adequate communication between the Association and its membership.
d)  Perform such other duties and functions as the Executive Council may determine from time to time.

Appointed Officers:

a)  The Executive Director shall:

i)   be hired by the Executive Council.
ii)  act under the immediate direction of the Executive Council.
iii) recommend plans of work and conduct the day to day business of the Association.
iv) ensure all cheques by the Association are signed by 2 of the 3 authorized signing officers.

b)  The Healthcare Employee Benefits Plan (HEBP) Trustee shall:

i)   be appointed by the Executive Council.
ii)  represent the Association on the Healthcare Employee Benefits Board and report said activities to the Association Executive Council after each (HEBP) meeting.
iii) submit a written report to the Annual General Meeting summarizing his involvement.

c)  The Healthcare Employee Pension Plan (HEPP) Trustee shall:

i)   be appointed by the Executive Council.
ii)  represent the Association on the Healthcare Employee Pension Plan and report said activities to the Association Executive Council.
iii) submit a written report to the Annual General Meeting summarizing her involvement.

d)  Other Officers deemed necessary by the Executive Council may be appointed by the Executive Council subject to the following:

i)   Approval by 2/3 vote of Executive Council.
ii)  temporary appointment less than one year.
iii) if not ratified by membership vote at the next Annual General Meeting, appointment is terminated.

 

 

This page was last updated on March 31, 2006